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Internal Control System

Objectives of the internal control system

The Internal Control System (ICS) was formed in 2008. Its main goals are improving the Companys performance and reliability of the financial statements of the Company, strengthening investor confidence in the Company and its management bodies, preserving assets and the efficient use of the Companys resources.

On August 2, 2012, the Companys Board of Directors approved new Regulations on the Internal Control System. Particular attention is focused on the preventive control of the Companys activities by means of risk management. This task is performed by means of early identification, assessment and management of risks that threaten the Companys business operations and reputation, the health of workers, the environment and property interests of shareholders and investors.

Currently, the internal control system provides:

  • compliance with applicable laws and internal policies, regulations and procedures of the Company;
  • achievement of the strategic goals of development, the implementation of financial and business plans;
  • prevention, timely detection of and response to threats to the Companys activities;
  • Prevention, detection and elimination of violations when business transactions are carried out;
  • completeness, reliability, usability and reliability of the Companys financial, accounting and management information and reporting.

Internal Control Principles

  1. system approach;
  2. timeliness;
  3. unity;
  4. continuity;
  5. separation of powers;
  6. documentation of procedures;
  7. documentation of results;
  8. feasibility;
  9. interaction;
  10. development.

The principles of internal control disclosed in the 2011 Report have not changed and the Company continues to follow them.

The Structure of the Internal Control Systems Bodies and Communications

The internal control systems participants are:

  • Board of Directors;
  • Audit Commission;
  • Audit Committee of the Board of Directors;
  • Chairman of the Management Board;
  • special-purpose bodies of the internal control system;
  • the Companys Internal Units

Further information about the functions of the internal control system bodies is presented in the 2012 Annual Report of Federal Grid Company.

The effectiveness of the internal control system is provided by the interrelation of the three constituents of management processes:

The Company widely uses the practice of conducting comprehensive inspections of its branches and SDCs, in which, along with the specialized control bodies, other departments of Federal Grid Company are involved.

In 2012, specialized control bodies performed inspections in all Federal Grid Companys branches Backbone Electric Grids (MES). 21 SDCs of Federal Grid Company were audited.

Subjects of inspections:

  1. internal audit of business processes;
  2. technical audit (complex and target audits);
  3. audit of financial and operating activities;
  4. audit of facilities preparedness to operate in autumn-winter period and in special conditions;
  5. internal complex and target audits (including investment projects implementation, fulfillment of budgets, programs and plans, execution of agreements etc.).

Based on the inspection results, measures are being taken promptly and in full to address the revealed violations, shortcomings, deviations, with a subsequent control over the implementation of all planned activities.

2013 Plans to Improve the Internal Control

Following the adoption of the revised Regulations on the Internal Control System, development priorities are: implementing standardized approaches to the realization of internal control functions in the branches, updating the similar regulations in subsidiaries and dependent companies, introducing IT-solutions in the area of internal control.

In the first half of 2013, the Company plans to adopt the Strategy of Internal Control System Improvement, which will be implemented in 2013-2014.

The Strategy defines the main goals and directions of development of the internal control system and risk management at all levels (in the head office, branches and SDCs) and in all processes (areas of activities) of the Company.

The following are key objectives of upgrading the Internal Control System:

  • integrating the Internal Control System and risk management into a single management system for the prevention, timely detection and prompt responses to risks and threats;
  • building effective working business processes unified throughout the entire command chain, including the minimum necessary control procedures, which are developed considering implementation costs and its effectiveness;
  • introducing a risk-oriented internal audit, also stipulating the planning of inspection procedures based on risk assessment to focus on the most vulnerable facilities and activity sectors.
Total area spanned 75 Russian regions
square km
The length of our transmission lines is 131.6 thousand km.
This is equivalent to a spaceship orbiting the Earth four times.
A reliable energy sector
for Russias
economic growth
3 643 km
transmission lines
put into operation
in 2012
25 103
PEOPLE
Total number
of corporate
employees as of
31 December 2012
26%
over-fulfillment
of commissioning
plans for
substations